Access to Information Act Manual

ACCESS TO INFORMATION MANUAL

Summary This Access to Information Act Manual template may be considered by a private entity for the purpose of compiling its Information Manual, which is required in terms of Section 51 of the Promotion of Access to Information Act.

Why do I need an Information Manual? In terms of section 51 of PAIA 2000, the head of a private body must compile a section 51 manual, and submit it to the South African Human Rights Commission (SAHRC). The document sets out the process a requestor needs to follow to request access to the private body’s information.

What does the template say? The document consists of: Introduction; Availability; Core Business; Contact Details; Guide for Requesters; Lists of Records; Access Request Procedure; Fees; Request for Access Form.

What does the document look like? The sample Information Manual can be printed onto thirteen pages.

What do you need to do to use the document?

• Read the standard template to ensure that it suits your requirements. Complete the requisite sections, making changes as required. Whilst the template provides for a fairly comprehensive list of generic records, as well as an extensive legislative list, these lists will need considered attention and adjustment to suit the organisation’s requirements.
• Ensure the completed Information Manual is signed and submitted to the SAHRC.

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