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A legal contract for event exhibitors detailing terms and conditions.
- Opportunity to showcase products/services.
- Increased brand recognition and awareness.
- Potential for lead generation.
Summary An Exhibitor Agreement may be used to contract with someone who wants to exhibit or set up a display stand at an event, including conferences or expos. It sets out each party’s rights and obligations, including payment of fees, what the exhibitor is entitled to, and responsibilities around the exhibition stand.
Why do I need an Exhibition Contract? An Exhibition Agreement assists in setting out the terms of exhibiting at an event, including the terms of payment and stand requirements. If you are organising a conference or expo at which exhibitors may advertise their goods and services, then you should use a written agreement to contract with your exhibitors.
See also: Confidentiality Agreements
What does the Exhibition Agreement say? The Exhibitor terms and conditions consist of: Introduction; Definition; Duration and Appointment; Naming Rights; Entitlements; Food and Beverages; Fees; Intellectual Property; Confidentiality; Operations and Obligations; Warranties; Risk and Liability; Breach; Cancellation and Termination; Suretyship; Notices; General
What does the template contract look like? This template Exhibition Agreement can be printed onto eighteen pages.
What do you need to do to use the agreement?
- Read the template Exhibitor document to ensure that it suits your requirements. Fill in the blanks and make changes as required.
- Complete Annexure A, including inserting the details for the Exhibitor and Event Organiser, and the event details, and add Annexure C, being the additional Venue-related obligations.
- Exhibitor and event organiser to sign.
Also viewed: Event Sponsorship Agreement
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